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Instructions for Oral and Poster Presenters

Instructions for Oral and Poster Presenters (Important Info)

 

  1. Physical presenters

 

  1. Presentations slides: Authors can submit a powerpoint or pdf file with the presentation material and slides. There is not a specific template for presentations and participants can adopt the one of their preference. The recommended number of slides is 15-20 (13 minutes presentation + 2 minutes for Q & A (total time 15 min)).
  2. The Keynote speakers' presentation duration is 30 minutes plus five minutes for Q&A (total time 35 min).
  3. Authors must upload their presentations onto the designated computer at the conference venue during the break before their session or earlier. Presentations scheduled in early morning sessions (starting at 9 am) should be uploaded the evening before.
  4.  Presenters will not be allowed to connect their own computer to the projection system. Presentations can be loaded via USB flash memory stick. Authors are urged to try to minimise any potential problems by taking advantage of redundancy whenever possible: save and bring presentations in multiple formats (PowerPoint and Adobe PDF), store presentations in more than one media, and keep the media on your person during travel.
  5. Presenters should arrive at the designated room 10 minutes prior to the start of the session and introduce themselves to the chairperson.
  6. Timing is crucial, so we kindly ask you not to go beyond your time limit.
  7. Poster presentation: Posters should include a good combination of words, pictures, and graphics. They should include the results and conclusions of the papers, but authors are suggested to avoid including too much text in it. Poster dimensions: Poster size should be no more than A0 portrait (841 × 1189 mm, width × height (A0 according to ISO 216).
  8. Please note that at least one presenter should be staying in front of your posters during your entire time.
  9. There will be an assisting person available in the Poster Area to help and show the stand for your poster.  You are expected to be present at your poster during the poster session.
  10.  Presentations (oral/poster) with no speaker (no-show presentations) will be excluded from the RPC special issue.

 

 

  1.  Online/virtual presenters

1. Given the possible problems occurring, e.g., due to internet connection, you are required to prepare a pre-recorded video of your oral or poster presentation. We will reserve this recording in case of a technical problem during the actual presentation. We would be grateful to forward us the pre-recorded presentation by 20th March 2022.

2. The keynote speakers' presentation duration is 30 minutes plus five minutes for Q&A ((total time 35 min).

3. The duration of abstracts presentations are as follows:

  • Oral presentation: 13 minutes presentation + 2 minutes for Q & A ((total time 15 min)
  • Poster presentation: 3 minutes presentation (recorded only)

4. The full program for oral and poster presentation sessions is currently under development and published on the website. You will receive a separate notification email announcing the full program launch, and you will be able to check your presentation date and time then.

5. It is required that all presenters register and pay to attend the Forum. Payment of registration is a condition of presenting at IFARP-4. Please register and make the payment no later than 15th March 2022 to ensure your inclusion in the program. Details of the Forum fees and payment methods are available on the website.

6. If you cannot present your abstract because of other commitments or there is a change in the presenter (from among the authors), please inform us immediately of the name and email address of the new presenter.

7. Presenters (oral/poster) can make a video using Zoom and send the link by email. Please, name the video using the same ID given to your abstract and the presenter's family name. Please share the link with us at  RPCKSU@gmail.com. 

    for more instructions how to record your presentation by zoom

8. Questions will come via chat and will be read out by the chair.

9. Co-authors of the presenter can answer questions posed in chat, during or after the presentation.

10. Presenters can share their email addresses on the chat or on their last slide to continue discussion that started in chat.

 

 

 

 

If you have any questions, please contact the Secretariat at RPCKSU@gmail.com.

We look forward to your participation in our Forum.

 

Time Zones

https://www.timeanddate.com/time/map/#!cities=746

 

 

 

 

 

Last updated on : January 12, 2023 3:54am